How to save a file as a PDF in Windows 11

Step-by-step instructions

Windows 11 allows you to save files as .PDF documents via its built-in "Microsoft Print to PDF" feature, available via the Print dialog box in any Windows application that supports printing.

To save a file as a PDF document in Windows 11:

1. Open the file with a Windows application that supports printing. In this example, an .RTF file is saved as a PDF document with WordPad.
2. Select the print option (typically File → Print…) or type "Ctrl + P” as a shortcut.
3. Choose "Microsoft Print to PDF" from the list of available printers in the Print dialog box.

   NOTE: If "Microsoft Print to PDF" is not available in the list of printers, you need to add the printer on the "Printers & scanners" page in the Windows Settings.

4. Click Print.
5. Name the file and click Save.

The file is now saved as a PDF.